Check access for both visits
Mark where the crew should enter and where the proposed display will go. Check whether gates, parking restrictions or property hours change between delivery and pickup.
Plan the arrival and removal windows for a serviced balloon rental
Planning guide
Give your supplier one access plan that covers arrival and removal. List the actual service entrance, each access window and a property contact who can meet the crew.
Prepare an inquiry Read the FAQs
Keep the practical details together
Put one contact on each window
List the person authorized to meet the crew and name a backup. Ask what support is included in the rental scope. A tethered helium display and a fan-powered ground display have different site needs, so identify the format.
Confirm any change before the rental day
If access moves or the event ends late, tell the supplier and property contact. Ask for a revised window in writing and send the final plan to the staff working both visits.
Sources checked November 10, 2026: Arizona Balloon Company display formats.
We use helium balloons and advertising blimps supplied by Arizona Balloon Company. Ask the supplier to review the actual product and proposed location.
Interactive inquiry planner
Prepare your rental access inquiry
Choose what you know. We will organize your details and the questions to ask next. You can review the text, copy it, or open an email draft.
This tool prepares text in your browser. It does not send a request, store your answers, calculate a price or reserve a display.
You can use this checklist without the planner and send an inquiry through our contact page.
Your prepared campaign inquiry
Review these details before sharing them. Nothing has been sent.
If an email draft does not open in your mail app, copy the inquiry into an email or our contact form.
Before you send
Frequently asked questions
What if the delivery entrance differs from the visitor entrance?
Label both on a photo or map.
Who should have the access plan?
Share it with the supplier and the contacts responsible for arrival and removal.
What if a gate closes before pickup?
Ask the property contact for an approved access window and confirm it with the supplier.
Should setup and removal be separate quote lines?
Ask the supplier to identify both responsibilities in the scope.
Does a confirmed arrival time approve a placement?
Ask the property contact and supplier to review the location separately.
Does the planner arrange a rental?
It prepares your access notes for review.
Ask for a reviewed proposal
Send the details and ask the supplier to confirm the scope, timing and quote.